Manage projects on time, on specifications and on budget
Has the authority to make decisions and manage the allocated resources, within given frame and budget
Stakeholder management and communication
Report to steering committee (internal and external)
Key activities
Project Quotation
Involvement in project quotation to support Bid Engineering with the risk analysis and cost and lead-time estimation
Project Initiation
Secure project registration & documentation
Review contract
Secure Handover from Sales (through a Handover meeting called by Sales)
Project Planning
Facilitate contract review by Project Team
Facilitate Internal Project Kick Off Meeting
Technical Review
Facilitate internal technical review (if required)
Technical clarifications with Sales / customer (based on input from the Project Team)
Project Planning
Log initial risks and opportunities incl. mitigation / exploitation actions
Issue / updating the project schedule & activity plan (based on input from the Project Team)
Check budget
Send order acknowledgement (if not already done by Sales)
Project Execution
Call and facilitate project kick off meeting with customer, if the meeting is not called or facilitated by the customer
Customer Communication
Facilitate responses to technical comments from the customer about the design
Formalize and log all customer lead-time deviations (e.g. design approval)
Report project status to customer (order status, document status, manufacturing status, delivery date, change orders)
Call and facilitate pre-inspection meeting with customer
Project Monitoring & Controlling
Control project activities, e.g. inform customers of design freeze, authorize start of manufacturing, approve payment of main suppliers’ invoices, manage invoicing to the customer (even if through the Sales Company)
Maintain project schedule & activity plan
Control project costs / manage allocated financial resources to achieve project objectives
Monitor project activities, incl. verification of task progress & hours
Pursuing orders
Report and manage risks, issues, opportunities
Internal Communication
Report project status to Alfa Laval management (manhour deviation, gross margin deviation, delivery time deviation)
Participate in project reviews by Alfa Laval management
Call and facilitate project closure meeting with customer
Project Closure
Call and facilitate internal project closure meeting incl. handover to Service