Senior Team Coordinator

We are seeking a proactive, organised and highly motivated Senior Team Coordinator to join our team in our Sydney Studio. This pivotal role will provide comprehensive support to the local and regional leadership team, across our APAC region, ensuring the smooth running of day-to-day operations and across multiple projects. From managing diaries to coordinating project and bid documentation, you'll be the backbone of administrative efficiency in a dynamic and creative environment.Candidates should be organised, self-motivated, and commercially astute, with a strong focus on forward planning and an aptitude for finding solutions to any challenge. The successful candidate shall also be able to display an enthusiastic, can-do attitude, willingness to learn, and an understanding of Purcell's projects and culture. We offer a rewarding and supportive environment for personal and professional development. We believe in fostering a collaborative workplace, where knowledge sharing and professional growth are at the heart of everything we do. We welcome applications from individuals who may have an architectural background or related discipline in the construction sector provided experience in a team supporting and coordination role can be demonstrated.Our benefits package includesAgile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)24 days annual leaveStudy sponsorship with paid study leaveSabbaticalsEmployee assistance programmeFlexible public holidaysEnhanced Parental PayLife AssuranceSubscription feesCompany day outA volunteering scheme10.5% Employer contribution to SuperannuationFlu VaccinationsEyecare vouchersEnhanced learning & development opportunitiesLong Service LeaveYour key responsibilities will be as below, but not limited to:Diary & Meeting CoordinationSupport the management of Senior Leadership calendars and inboxesSchedule regional internal and external meetings, ensuring timely communication, actions and follow-upsRegional Studio SupportSupport Regional Partner in day-to-day management of the regional studios, keeping internal databases up to date, adherence to organisational standards/procedures both project and practice including internal and external ISO auditsProvide regional people support, with assistance from our inhouse HR department, including welfare of the regionOrganise regional staff onboarding and inductions including coordination of practice training and continued professional developmentSupport regional productivity/profitability through effective forecasting and utilisationSupport the regional teams financial and resource tracking and reporting as required. Ensuring they are utilising our systems to their full capabilityEncourage positive initiatives and team building activitiesRegional Work Winning SupportSupport the preparation of fee proposals and bidsSupport the work winning teams BD actions and activity Local Project Administration SupportAssist in the preparation and distribution of stage reports, presentations, and other project outputsSupport sub-consultant onboarding and monitoringMaintain accurate and up-to-date project records and documentationRisk Management and quality control: Identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards are met through conducting quality assurance review, implement, and enforce quality control processes. General Administrative SupportAssist with travel arrangements, expenses, and other operational tasksOversee regional studio budgets to support local Business LeadsSkills & Qualifications Required Proven experience in a team coordinator, project administrator, or similar support roleDocument control proficiency using Aconex, CEMAR, Atvero, or CMap Skilled in Adobe Creative Suite to support the preparation of bids/presentations and compiling client reportsProficient in CMap (or similar project management tools) and Microsoft Office SuiteStrong organisational skills with a flexible, self-directed approachAbility to problem solveCommercially mindedExcellent communication and stakeholder management across all levelsHigh attention to detail, professional demeanour, and commercial awarenessFamiliarity with architectural or design studio environmentsThis job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.Don't meet every single requirement? That's okay.Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you're enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.When applying, please feel free to use your preferred name - we don't require full or birth names at this stage.We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.